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Using Type Record Structures In Excel VBA

The following code demonstrates how to create data structures in Excel using the Type statement.

Program Code

Option Explicit
' ************************************************
' Workbook/Worksheet Assignments
' ************************************************
Dim wkbAdagioImportTemplate As Workbook
Dim wksAdagioImportData As Worksheet
Dim wksAdagioItemNumberTranslation As Worksheet

Dim wkbNexternalExport As Workbook
Dim wksNexternalOrders As Worksheet
Dim wksNexternalLineItems As Worksheet
Dim wksNexternalCustomers As Worksheet

Dim strFilePathToRawData As String
Dim strImportedNexternalWorkbook As String
Dim dlgOpenFile As FileDialog

Dim lngLastRowOfOrders As Long
Dim lngLastRowOfLineItems As Long
Dim lngLastRowOfCustomers As Long

Dim lngAdagioTemplateActiveRow As Long
Dim lngLastRowOfItemNumberTranslation As Long

Dim strLastOrder As String
Dim strSaveAsName As String
Dim i As Long
Dim d As Long
Dim C As Range
Dim rngItemNumberTranslation As Range

Public Type AdagioRecordTypeH
    strRecordType As String
    strCustomerNumber As String
    strOrderNumberWithPreamble As String
    strOrderNumber As String
    dteDate As Date
    strShippingMethod As String
    strTrackingNumber As String
    strDropShip As String
    strOrderNote As String
    strState As String
    strTransactionID As String
    dblTotalInvoiceAmount As Double
End Type

Type AdagioRecordTypeS
    strRecordType As String
    strContact As String
    strCompanyName As String
    strStreetAddress1 As String
    strStreetAddress2 As String
    strCityState As String
    strZipCode As String
    strPhoneNumber As String
End Type

Type AdagioRecordTypeM
    strRecordType As String
    strShippingIndicator As String
    dblShippingCharge As Double
End Type

Type AdagioRecordTypeD
    strRecordType As String
    strItemNumber As String
    lngQuantityOrdered As Long
    dblPriceEach As Double
End Type

Public Sub ConvertNexternalToAdagio()
Dim TypeH As AdagioRecordTypeH
Dim TypeS As AdagioRecordTypeS
Dim TypeM As AdagioRecordTypeM
Dim TypeD As AdagioRecordTypeD

Set wkbAdagioImportTemplate = ThisWorkbook
Set wksAdagioImportData = wkbAdagioImportTemplate.Sheets("AdagioImport")
Set wksAdagioItemNumberTranslation = wkbAdagioImportTemplate.Sheets("ItemNumberTranslation")

wksAdagioImportData.Range(wksAdagioImportData.Cells(1, 1), wksAdagioImportData.Cells(30000, 50)).ClearContents

lngAdagioTemplateActiveRow = 0

' *******************************************************
' Open Nexternal Export Data
' *******************************************************
strFilePathToRawData = ""
Set dlgOpenFile = Application.FileDialog(msoFileDialogOpen)
With dlgOpenFile
    .Title = "Select Nexternal Export Excel File"
    .AllowMultiSelect = False
    .Filters.Clear
    .Filters.Add "Excel File", "*.xlsx"
    .FilterIndex = 1
    .Show
    If .SelectedItems.Count < 1 Then
        MsgBox ("No File Selected")
        Exit Sub
    End If
    strFilePathToRawData = .SelectedItems(1)
End With

' ************************************************
' Check for Valid Path - If Valid then save
' The Workbook Name and Open It
' ************************************************
If strFilePathToRawData = "" Then
    MsgBox ("No File Selected")
    Exit Sub
End If

Workbooks.Open strFilePathToRawData

' ************************************************
' Register the External Workbook To Be Imported
' ************************************************
Set wkbNexternalExport = ActiveWorkbook
Set wksNexternalOrders = wkbNexternalExport.Sheets("Orders")
Set wksNexternalLineItems = wkbNexternalExport.Sheets("Line Items")
Set wksNexternalCustomers = wkbNexternalExport.Sheets("Customers")

strImportedNexternalWorkbook = ActiveWorkbook.Name

' ************************************************
' Validate the correct workbook was opened
' ************************************************
If wksNexternalLineItems.Cells(1, 1) <> "ORDER_NO" Then
    MsgBox ("File Format Does Not Agree With Expected Format" & vbCrLf & "Import Cancelled")
    wkbNexternalExport.Close SaveChanges:=False
    Exit Sub
End If

' ************************************************
' Locate Last Orders Record
' ************************************************
lngLastRowOfOrders = wksNexternalOrders.Cells(wksNexternalOrders.Rows.Count, "A").End(xlUp).Row

' ************************************************
' Locate Last Line Item Record
' ************************************************
lngLastRowOfLineItems = wksNexternalLineItems.Cells(wksNexternalLineItems.Rows.Count, "A").End(xlUp).Row

' ************************************************
' Locate Last Customers Record
' ************************************************
lngLastRowOfCustomers = wksNexternalCustomers.Cells(wksNexternalCustomers.Rows.Count, "A").End(xlUp).Row

' ************************************************
' Locate Last Row Of Item Number Translation
' ************************************************
lngLastRowOfItemNumberTranslation = wksAdagioItemNumberTranslation.Cells(wksAdagioItemNumberTranslation.Rows.Count, "A").End(xlUp).Row

' ************************************************
' Set Search Range For Item Number Translation
' ************************************************
Set rngItemNumberTranslation = Range(wksAdagioItemNumberTranslation.Cells(2, 1), wksAdagioItemNumberTranslation.Cells(lngLastRowOfItemNumberTranslation, 1))

' ************************************************
' Loop Through Each Order
' ************************************************

Application.ScreenUpdating = False

For i = 2 To lngLastRowOfOrders
' ************************************************************************************************
' Format H Record
' ************************************************************************************************
    strLastOrder = wksNexternalOrders.Cells(i, 1)
    
    TypeH.strRecordType = "H"
    TypeH.strCustomerNumber = GetCustomerNumber(wksNexternalOrders.Cells(i, "D"))
    TypeH.strOrderNumberWithPreamble = "Nexternal " & wksNexternalOrders.Cells(i, "A")
    TypeH.strOrderNumber = wksNexternalOrders.Cells(i, "A")
    TypeH.dteDate = wksNexternalOrders.Cells(i, "B")
    TypeH.strShippingMethod = GetShippingMethod(strLastOrder)
    TypeH.strTrackingNumber = GetTrackingNumber(strLastOrder)
    TypeH.strDropShip = "No"
    TypeH.strOrderNote = wksNexternalOrders.Cells(i, "AJ")
    TypeH.strState = GetState(strLastOrder)
    TypeH.strTransactionID = String(31, "X") & wksNexternalOrders.Cells(i, "X")
    TypeH.dblTotalInvoiceAmount = wksNexternalOrders.Cells(i, "H")
    
    lngAdagioTemplateActiveRow = lngAdagioTemplateActiveRow + 1
    
    Call FormatAdagioHRecord
    
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "A") = TypeH.strRecordType
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "B") = TypeH.strCustomerNumber
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "C") = TypeH.strOrderNumberWithPreamble
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "D") = TypeH.strOrderNumber
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "E") = TypeH.dteDate
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "F") = TypeH.strShippingMethod
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "G") = TypeH.strTrackingNumber
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "H") = TypeH.strDropShip
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "I") = TypeH.strOrderNote
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "J") = TypeH.strState
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "K") = TypeH.strTransactionID
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "L") = TypeH.dblTotalInvoiceAmount

' ************************************************************************************************
' Format S Record
' ************************************************************************************************
    TypeS.strRecordType = "S"
    TypeS.strContact = GetContact(strLastOrder)
    TypeS.strCompanyName = GetCompanyName(strLastOrder)
    TypeS.strStreetAddress1 = GetStreetAddress1(strLastOrder)
    TypeS.strStreetAddress2 = GetStreetAddress2(strLastOrder)
    TypeS.strCityState = GetCityState(strLastOrder)
    TypeS.strZipCode = GetZipCode(strLastOrder)
    TypeS.strPhoneNumber = GetPhoneNumber(strLastOrder)
    
    lngAdagioTemplateActiveRow = lngAdagioTemplateActiveRow + 1
    
    Call FormatAdagioSRecord
    
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "A") = TypeS.strRecordType
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "B") = TypeS.strContact
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "C") = TypeS.strCompanyName
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "D") = TypeS.strStreetAddress1
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "E") = TypeS.strStreetAddress2
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "F") = TypeS.strCityState
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "G") = TypeS.strZipCode
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "H") = TypeS.strPhoneNumber

' ************************************************************************************************
' Format M Record
' ************************************************************************************************
    TypeM.strRecordType = "M"
    TypeM.strShippingIndicator = "1"
    TypeM.dblShippingCharge = GetShippingCharge(strLastOrder)
    
    lngAdagioTemplateActiveRow = lngAdagioTemplateActiveRow + 1
    
    Call FormatAdagioMRecord
    
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "A") = TypeM.strRecordType
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "B") = TypeM.strShippingIndicator
    wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "C") = TypeM.dblShippingCharge

' ************************************************************************************************
' Format D Records
' ************************************************************************************************
    For d = 2 To lngLastRowOfLineItems
        If strLastOrder <> CStr(wksNexternalLineItems.Cells(d, "A")) Then
            GoTo GetNextItem
        End If
        
        If Left(wksNexternalLineItems.Cells(d, "B"), 9) = "Sales Tax" Or _
           Left(wksNexternalLineItems.Cells(d, "B"), 8) = "Shipping" Then
           GoTo GetNextItem
        End If
        
        TypeD.strRecordType = "D"
        TypeD.strItemNumber = GetAdagioItemNumber(wksNexternalLineItems.Cells(d, "C"))
        TypeD.lngQuantityOrdered = wksNexternalLineItems.Cells(d, "E")
        TypeD.dblPriceEach = wksNexternalLineItems.Cells(d, "D")
        
        lngAdagioTemplateActiveRow = lngAdagioTemplateActiveRow + 1
        
        Call FormatAdagioDRecord
        
        wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "A") = TypeD.strRecordType
        wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "B") = TypeD.strItemNumber
        wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "C") = TypeD.lngQuantityOrdered
        wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "D") = TypeD.dblPriceEach
      
GetNextItem:
    Next d

' ************************************************************************************************
' Get Next Order Number
' ************************************************************************************************
Next i

wkbAdagioImportTemplate.Activate
wkbNexternalExport.Close SaveChanges:=False

' ********************************************************
' Save the CSV File With A Unique Date and Time Stamp
' ********************************************************
strSaveAsName = CurDir() & "\" & "AdagioImportFileFromNexternal_" & Format(Date, "YYYY_MM_DD") & "_" & Format(Hour(Now), "00") & Format(Minute(Now), "00")

Application.DisplayAlerts = False

wksAdagioImportData.Copy
ActiveWorkbook.SaveAs Filename:=strSaveAsName, FileFormat:=xlCSV
ActiveWorkbook.Close

Application.DisplayAlerts = True
Application.ScreenUpdating = True

MsgBox ("The Report Was Saved to " & strSaveAsName)

End Sub

Private Function GetCustomerNumber(strCustomerNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfCustomers
    If strCustomerNumber = CStr(wksNexternalCustomers.Cells(j, "A")) Then
        GetCustomerNumber = wksNexternalCustomers.Cells(j, "AA")
        Exit Function
    End If
Next j
GetCustomerNumber = "NotFound"
End Function
Private Function GetShippingMethod(strOrderNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfLineItems
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        GetShippingMethod = wksNexternalLineItems.Cells(j, "AA")
        Exit Function
    End If
Next j
GetShippingMethod = "NotFound"
End Function

Private Function GetTrackingNumber(strOrderNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfLineItems
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        GetTrackingNumber = wksNexternalLineItems.Cells(j, "AG")
        Exit Function
    End If
Next j
GetTrackingNumber = "NotFound"
End Function

Private Function GetState(strOrderNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfLineItems
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        GetState = wksNexternalLineItems.Cells(j, "W")
        Exit Function
    End If
Next j
GetState = "NotFound"
End Function

Private Function GetContact(strOrderNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfLineItems
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        GetContact = wksNexternalLineItems.Cells(j, "O") & ", " & wksNexternalLineItems.Cells(j, "P")
        Exit Function
    End If
Next j
GetContact = "NotFound"
End Function

Private Function GetCompanyName(strOrderNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfLineItems
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        GetCompanyName = wksNexternalLineItems.Cells(j, "S")
        Exit Function
    End If
Next j
GetCompanyName = "NotFound"
End Function

Private Function GetStreetAddress1(strOrderNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfLineItems
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        GetStreetAddress1 = wksNexternalLineItems.Cells(j, "T")
        Exit Function
    End If
Next j
GetStreetAddress1 = "NotFound"
End Function

Private Function GetStreetAddress2(strOrderNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfLineItems
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        GetStreetAddress2 = wksNexternalLineItems.Cells(j, "U")
        Exit Function
    End If
Next j
GetStreetAddress2 = "NotFound"
End Function

Private Function GetCityState(strOrderNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfLineItems
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        GetCityState = wksNexternalLineItems.Cells(j, "V") & ", " & wksNexternalLineItems.Cells(j, "W")
        Exit Function
    End If
Next j
GetCityState = "NotFound"
End Function

Private Function GetZipCode(strOrderNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfLineItems
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        GetZipCode = wksNexternalLineItems.Cells(j, "X")
        Exit Function
    End If
Next j
GetZipCode = "NotFound"
End Function

Private Function GetPhoneNumber(strOrderNumber) As String
Dim j As Long
For j = 2 To lngLastRowOfLineItems
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        If wksNexternalLineItems.Cells(j, "R") = "" Then
            GetPhoneNumber = CStr(wksNexternalLineItems.Cells(j, "Q"))
            Exit Function
        Else
            GetPhoneNumber = CStr(wksNexternalLineItems.Cells(j, "Q")) & " X" & CStr(wksNexternalLineItems.Cells(j, "R"))
            Exit Function
        End If
    End If
Next j
GetPhoneNumber = "NotFound"
End Function

Private Function GetShippingCharge(strOrderNumber) As String
Dim j As Long
Dim k As Long

For j = 2 To lngLastRowOfLineItems
' ************************************************
' Locate the first matching order number in the
' stream of transactions, and then search within
' that matching stream until a shipping charge
' is found
' ************************************************
    If strOrderNumber = CStr(wksNexternalLineItems.Cells(j, "A")) Then
        k = j
        Do
        If Left(wksNexternalLineItems.Cells(k, "B"), 8) = "Shipping" Then
            GetShippingCharge = wksNexternalLineItems.Cells(k, "F")
            Exit Function
        End If
        k = k + 1
        Loop Until strOrderNumber <> CStr(wksNexternalLineItems.Cells(k, "A"))
        
        GetShippingCharge = "NotFound"
        Exit Function
    End If
Next j
GetShippingCharge = "NotFound"
End Function
Private Sub FormatAdagioHRecord()
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "A").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "B").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "C").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "D").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "E").NumberFormat = "YYYY-MM-DD"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "F").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "G").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "H").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "I").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "J").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "K").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "L").NumberFormat = "0.00"
End Sub

Private Sub FormatAdagioSRecord()
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "A").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "B").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "C").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "D").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "E").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "F").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "G").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "H").NumberFormat = "@"
End Sub

Private Sub FormatAdagioMRecord()
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "A").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "B").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "C").NumberFormat = "0.00"
End Sub

Private Sub FormatAdagioDRecord()
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "A").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "B").NumberFormat = "@"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "C").NumberFormat = "0"
wksAdagioImportData.Cells(lngAdagioTemplateActiveRow, "D").NumberFormat = "0.00"
End Sub

Private Function GetAdagioItemNumber(ItemNumber As String) As String
For Each C In rngItemNumberTranslation
    If ItemNumber = C.Value Then
        GetAdagioItemNumber = C.Offset(0, 1).Value
        Exit Function
    End If
Next C
GetAdagioItemNumber = ItemNumber
End Function