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Open An Excel File
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Clone A Workbook
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Links To Access Code Examples

Create Recordset With AddNew
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Number Subform Records
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Parameterized Queries (VBA)
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FindFirst On Combined Keys
Dlookup Command
Dlookup In Form Datasheet
Execute SQL Delete Records
Commit Form To Table
Report With No Data
Reference Form Objects
DSNLess Connections To MySQL
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Delete Empty Tables
Open Linked SQL Tables

 

Clone A Workbook From XLSM To XLSX Format While Keeping XLSM Open

Many applications require the creation of a user-report workbook that doesn't contain VBA -- a clone of the macro-enabled workbook without the code. If the developer wants to keep the macro-enabled workbook open while creating this clone, then this example shows how to create a new XLSX workbook and copy worksheets from the macro-enabled workbook to the standard xlsx workbook.

Program Code

' ************************************************************
' Demonstrate Creating A Clone Workbook xlsx from xlsm
' And Crate a PDF Version Also
' ************************************************************
Option Explicit
Private Declare Function GetUserName Lib "advapi32.dll" Alias "GetUserNameA" (ByVal lpBuffer As String, nSize As Long) As Long

Public Sub SaveQuote()
Dim strCurrentDir As String
Dim strCustomerQuotesDir As String
Dim wkbSavedQuoteWorkbook As Workbook
Dim wkbSavedManufacturingSpecs As Workbook
Dim varQuoteFileName As Variant
Dim strPathToQuoteDirectory As String
Dim shpShape As Shape
Dim strApplicationFullPathAndName As String
Dim strPDFQuoteFileName As String
Dim strSearchForQuoteInLog As String
Dim C As Range
Dim lngGrandTotalRowInQuote As Long
Dim lngQuoteRowInLog As Long
Dim rngGrandTotalInQuote As Range
Dim rngGrandTotalInLog As Range
Dim lngLastRowOfManufacturingSpecs As Long
Dim strNameOfSpecsFile As String
Dim intLocationOfXLSX As Integer

If Len(strProductSheet) < 2 Or strGlobalsAreValid <> "Valid" Then
    MsgBox ("Start Over - Globals Are Not Valid")
    Exit Sub
End If

Application.ScreenUpdating = False

' *****************************************************************
' Update the Log Grand Total If The Quote Was Manually Altered
' *****************************************************************
' *****************************************************************
' Find The Grand Total
' *****************************************************************
Set C = wksCustomerQuote.UsedRange.Find("Grand Total Before Delivery Charges, Fees and Other Applicable Taxes:", LookIn:=xlValues)
If Not C Is Nothing Then
    lngGrandTotalRowInQuote = C.Row
Else
    lngGrandTotalRowInQuote = 0
End If

If lngGrandTotalRowInQuote = 0 Then
    MsgBox ("Grand Total Row Not Located In Quote - Save Cancelled")
    Application.ScreenUpdating = True
    Exit Sub
End If

Set rngGrandTotalInQuote = Range(wksCustomerQuote.Cells(lngGrandTotalRowInQuote, 3), wksCustomerQuote.Cells(lngGrandTotalRowInQuote, 3))

' *****************************************************************
' Find The Quote Number In The Log
' *****************************************************************
strSearchForQuoteInLog = strQuoteNumberPrefixGbl & "-" & Format(lngQuoteNumberSuffixGbl, "0000")

Set C = wksQuoteJournal.UsedRange.Find(strSearchForQuoteInLog, LookIn:=xlValues)
If Not C Is Nothing Then
    lngQuoteRowInLog = C.Row
Else
    lngQuoteRowInLog = 0
End If

If lngQuoteRowInLog = 0 Then
    MsgBox ("Quote Not Located in QuoteJournal Worksheet - Save Cancelled")
    Application.ScreenUpdating = True
    Exit Sub
End If

Set rngGrandTotalInLog = Range(wksQuoteJournal.Cells(lngQuoteRowInLog, 7), wksQuoteJournal.Cells(lngQuoteRowInLog, 7))

' *****************************************************************
' See If The Grand Total Was Manually Modified
' *****************************************************************
If Round(rngGrandTotalInQuote, 0) <> Round(rngGrandTotalInLog, 0) Then
    rngGrandTotalInLog.Value = rngGrandTotalInQuote.Value
    rngGrandTotalInLog.NumberFormat = "_($* #,##0_);_($* (#,##0);_($* ""-""_);_(@_)"
    wksQuoteJournal.Cells(lngQuoteRowInLog, 17).Value = "Yes-Mod"
Else
    wksQuoteJournal.Cells(lngQuoteRowInLog, 17).Value = "Yes"
End If

' *****************************************************************
' Get The Full Path To The Application To Break Links
' *****************************************************************
strApplicationFullPathAndName = wkbProductWorkbook.FullName

' *****************************************************************
' Validate That The User Has A Directory To Save Quotes
' *****************************************************************
strPathToQuoteDirectory = "C:\Users\" & UserNameWindows() & "\Documents\PetersonCustomerQuotes\"

If Not FolderExists(strPathToQuoteDirectory) Then
    MkDir (strPathToQuoteDirectory)
End If

' *****************************************************************
' Save The Current Directory And Switch To The Quotes Directory
' *****************************************************************
strCurrentDir = CurDir()
ChDir (strPathToQuoteDirectory)

' *****************************************************************
' Create A New Workbook
' *****************************************************************
Set wkbSavedQuoteWorkbook = Workbooks.Add

' *****************************************************************
' Move The Completed Worksheets To The New Quote Workbook
' Hide the Not-Quote Worksheet
' Delete The Sheets Not Needed
' *****************************************************************
wksCustomerQuote.Copy Before:=wkbSavedQuoteWorkbook.Sheets(1)
wkbProductWorkbook.Sheets(strProductSheet).Copy Before:=wkbSavedQuoteWorkbook.Sheets(2)

' *****************************************************************
' Delete Any Buttons On the Customer Quote
' *****************************************************************
wkbSavedQuoteWorkbook.Sheets("CustomerQuote").Unprotect
wkbSavedQuoteWorkbook.Sheets(strProductSheet).Unprotect
For Each shpShape In wkbSavedQuoteWorkbook.Sheets("CustomerQuote").Shapes
    If shpShape.Type = msoFormControl Then
        shpShape.Delete
    End If
Next shpShape

wkbSavedQuoteWorkbook.Sheets(strProductSheet).Visible = False
Application.DisplayAlerts = False
wkbSavedQuoteWorkbook.Sheets("Sheet1").Delete
wkbSavedQuoteWorkbook.Sheets("Sheet2").Delete
wkbSavedQuoteWorkbook.Sheets("Sheet3").Delete
Application.DisplayAlerts = True

SaveAValidFileName:
varQuoteFileName = Application.GetSaveAsFilename(strQuoteNumberPrefixGbl & "-" & Format(lngQuoteNumberSuffixGbl, "0000"), _
                 "Excel Files (*.xlsx), *.xlsx", , "Save Customer Quote")
If varQuoteFileName = False Then
    MsgBox ("You Did Not Provide A Valid Name" & vbCrLf & _
            "You Cannot Cancel This Operation" & vbCrLf & _
            "Please Enter A New Name")
    GoTo SaveAValidFileName
End If

If FileExists(CStr(varQuoteFileName)) Then
    DeleteFile (CStr(varQuoteFileName))
End If

strPDFQuoteFileName = Replace(CStr(varQuoteFileName), ".xlsx", ".pdf")
' *****************************************************************
' Break Formula Links, Save And Close The File
' *****************************************************************
On Error GoTo ErrorInSave
wkbSavedQuoteWorkbook.BreakLink Name:=strApplicationFullPathAndName, Type:=xlExcelLinks
wkbSavedQuoteWorkbook.SaveAs Filename:=CStr(varQuoteFileName), FileFormat:=xlOpenXMLWorkbook
' *****************************************************************
' Save As PDF
' *****************************************************************
wkbSavedQuoteWorkbook.ExportAsFixedFormat Type:=xlTypePDF, Filename:= _
        strPDFQuoteFileName, Quality:=xlQualityStandard, IncludeDocProperties:=True, _
        IgnorePrintAreas:=False, OpenAfterPublish:=False
' *****************************************************************
' Close The New Workbook With No Additional Save
' *****************************************************************
wkbSavedQuoteWorkbook.Close SaveChanges:=False

' *****************************************************************
' If There is any data, then save the Manufacturing Specification
' *****************************************************************
On Error GoTo 0
lngLastRowOfManufacturingSpecs = wksManufacturingSpecs.Cells(Rows.Count, "B").End(xlUp).Row
If lngLastRowOfManufacturingSpecs > 3 Then
    intLocationOfXLSX = InStr(1, varQuoteFileName, ".xlsx")
    strNameOfSpecsFile = Left(varQuoteFileName, intLocationOfXLSX - 1) & "_Specs.xlsx"
    
    ' *****************************************************************
    ' Create A New Workbook
    ' *****************************************************************
    Set wkbSavedManufacturingSpecs = Workbooks.Add

    ' *****************************************************************
    ' Move The Completed Manufacturing Specs To New Workbook

    ' Delete The Sheets Not Needed
    ' *****************************************************************
    wksManufacturingSpecs.Copy Before:=wkbSavedManufacturingSpecs.Sheets(1)
    Application.DisplayAlerts = False
    wkbSavedManufacturingSpecs.Sheets("Sheet1").Delete
    wkbSavedManufacturingSpecs.Sheets("Sheet2").Delete
    wkbSavedManufacturingSpecs.Sheets("Sheet3").Delete
    Application.DisplayAlerts = True
    If FileExists(strNameOfSpecsFile) Then
        DeleteFile (strNameOfSpecsFile)
    End If
    wkbSavedManufacturingSpecs.SaveAs Filename:=strNameOfSpecsFile, FileFormat:=xlOpenXMLWorkbook
    ' *****************************************************************
    ' Close The Specs Workbook With No Additional Changes
    ' *****************************************************************
    wkbSavedManufacturingSpecs.Close SaveChanges:=False
End If

' *****************************************************************
' Save The Application With The Updates
' *****************************************************************
wkbProductWorkbook.Save
wksCustomerQuote.Unprotect
wksCustomerQuote.Protect
Application.ScreenUpdating = True

Exit Sub

ErrorInSave:
MsgBox ("You Must Specify A Diffent Name")
Resume SaveAValidFileName

End Sub

Public Function FolderExists(FolderPath As String) As Boolean
' *******************************************************************************************
' * THIS FUNCTION WILL TEST IF A FOLDER EXISTS                                              *
' *******************************************************************************************
On Error GoTo err_In_Locate

' ***********************************************************
' * See If A Folder Exists                                  *
' ***********************************************************
  FolderExists = (Len(Dir(FolderPath, vbDirectory)) > 0)
    
mod_ExitFunction:
  Exit Function
  
' ***************************************************
' * Error Correction Routines                       *
' ***************************************************
err_In_Locate:
  FolderExists = False
  Resume mod_ExitFunction
  
End Function
Public Function FileExists(FilePath As String) As Boolean
' *******************************************************************************************
' * THIS FUNCTION WILL TEST IF A FILE EXISTS                                              *
' *******************************************************************************************
On Error GoTo err_In_Locate
  
' ***********************************************************
' * See If A File Exists - Provide The Full Path to the File
' ***********************************************************
FileExists = (Len(Dir(FilePath)) > 0)
  
mod_ExitFunction:
  Exit Function
  
' ***************************************************
' * Error Correction Routines                       *
' ***************************************************
err_In_Locate:
  FileExists = False
  Resume mod_ExitFunction
  
End Function
Public Function DeleteFile(SourceFile As String) As Boolean
' *******************************************************************************************
' * DELETE A FILE                                                                           *
' *******************************************************************************************

' *******************************************************************
' * (1) This function will delete a file                            *
' * (2) A full path to the file being deleted is recommended        *
' * (3) If you omit the path, Access looks in the CurDir for the    *
' *     file to be deleted                                          *
' *******************************************************************
  
On Error GoTo err_In_Delete
  
  Kill SourceFile
  DeleteFile = True
  
mod_ExitFunction:
  Exit Function
  
' ***************************************************
' * File To Be Deleted Does Not Exist               *
' ***************************************************
err_In_Delete:
  DeleteFile = False
  Resume mod_ExitFunction
    
End Function

Function UserNameWindows() As String
    
    Dim lngLen As Long
    Dim strBuffer As String
    
    Const dhcMaxUserName = 255
    
    strBuffer = Space(dhcMaxUserName)
    lngLen = dhcMaxUserName
    If CBool(GetUserName(strBuffer, lngLen)) Then
        UserNameWindows = Left$(strBuffer, lngLen - 1)
    Else
        UserNameWindows = ""
    End If
End Function