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Links To Excel Code Examples

Range/Wkb/Wks Variables
Add Grand Totals Using Ranges
Using Range Offset Property
Using Range Find Method
Union Of Ranges
Parse Range Strings
Delete Duplicate Rows
Delete Rows And Columns
Worksheet Variables
TypeName And TypeOf
Loop Through Worksheets
Loop Through Open Workbooks
Form Button Magic
Command Button Magic
Add Worksheets Dynamically
Find Last Row Or Column
Copy And Paste Special
Copy To Specific Cell Types
Range Copy With Filter
Open An Excel File
Open An Excel File w/Params
Open An Excel File On Web
Save A Workbook
Clone A Workbook
Test If WEB URL Exists
Parse Using Split Command
Color Management
Convert Cell Color To RGB
Sort Methods 2003 - 2010
Sort Alpha/Numeric In ASCII
Search Using Match Function
Search Using Vlookup Function
Using Find Instead of Vlookup
Remove String Non-Printables
Auto_Open And Auto_Close
Initialize Form At Open
Edit Numerics In UserForm
Load Combo And List Boxes
Floating Sheet Combo Boxes
Advanced User Form Coding
Excel Events
Worksheet Change Events
Binary Search Of Array
Typecast Constants
Excel Error Handling
Handling Optional Parameters
Data Validation Drop Downs
Read A Text File w/Handle
Write A Text File w/Handle
Read A Text Fiile w/Script
Text File Processing Examples
Test For Exists Or Open
Splash Screen
Dynamically Load Formulas
Date Examples
Date Find Same Days
Convert Month To Number
Initialize Arrays
Load Arrays Using Evaluate
Redim An Array
Reassign Button Action
Timer Functions
Legacy Calendar Control
Excel 2010 Date Picker
Date Picker Alternative
Generate Multiple Worksheets
Read Access Data Into Excel
Send Outlook Email w/Attach
Copy AutoFilters To Sheets
Export A Text File
Get Windows User Name
VBA Format Statement
Manipulate Files via VBA
Dynamically Load Images
Loop Through Worksheet Objects
Loop Through Form Objects
Loop Through Files with DIR
Active-X Checkboxes
Add Forms Checkboxes Dynam
Paste Pictures Into Excel
Copy Pictures Sheet To Sheet
Copy Pictures Sheet To Sheet
Create Forms Buttons With VBA
Extract Filename From Path
Convert R1C1 Format to A1
Special Cells Property

Links To Access Code Examples

Create Recordset With AddNew
Multi-Select List Boxes
Update Field(s) In A Recordset
Import A Tab Delimited File
Export Excel FileDialog
Create Excel Within Access
Open Excel Within Access
Open Excel OBJ From Access
Format Excel From Access
Import Tab Delim w/WinAPI
Initialize Global Variables
Using TempVars For Globals
Access Error Handling
Loop Through Form Controls
Insert A Calendar Control
Create A Filtered Recordset
Populate Combo Boxes
Bookmarks And Forms
Combo Box Multiple Sources
Passing Form Objects
Create VBA SQL Statements
Create Dynamic Queries
Display File Images On A Form
Manipulate Files via VBA
Manipulate Files via Scripting
Number Subform Records
Reference Subform Objects
Parse Delimited Fields
Parameterized Queries (VBA)
Manipulating QueryDefs In VBA
FindFirst On Combined Keys
Dlookup Command
Dlookup In Form Datasheet
Execute SQL Delete Records
Commit Form To Table
Report With No Data
Reference Form Objects
DSNLess Connections To MySQL
Print Active Form Record
Count Records in Linked Tables
Delete Empty Tables
Open Linked SQL Tables

 

Format An Excel Template from Access Through Connection

Suppose you have a nicely formatted Excel worksheet, and you want to populate it from an Access Database. Access has the VBA tools to allow it to open, populate, format and print an external workbook/worksheet. Access's report writing capability is very flexible, but for really specialty reports, populating an external Excel worksheet provides many additional options for professional looking reports.

The code shown below is contained in a forms "vba back end", not in a standard module. The routine shown below is activated when a user clicks a custom print button on the main form. Make sure to include the Microsoft Excel Object Library which is located in the Visual Basic Environment (Alt-F11) under Tools, References.

Program Code

Private Sub cmdPrint_Click()
' **************************************************************
' Establish Database Query Connection
' **************************************************************
Dim db As DAO.Database
Dim recIn As DAO.Recordset

' **************************************************************
' Establish Excel Communications from Access
' **************************************************************
Dim xlApp As Excel.Application
Dim xlWB As Excel.Workbook
Dim xlSh As Excel.Worksheet

' **************************************************************
' Other Variables
' **************************************************************
Dim strMovementDate As String
Dim lngLoopCount As Long
Dim lngRowCount As Long
Dim dblBBLsInKegs As Double
Dim dblBBLsInCases As Double

' **************************************************************
' Verify That The Movement Template Exists
' **************************************************************
If Not FileExists("C:\BeerMovementTemplate\BeerMovementTicketTemplateV5.xlsx") Then
    MsgBox ("Template C:\BeerMovementTemplate\BeerMovementTicketTemplateV5.xlsx Does Not Exist")
    Exit Sub
End If

' **************************************************************
' Open the Excel Beer Movement Ticket Template
' **************************************************************
Set xlApp = New Excel.Application
Set xlWB = xlApp.Workbooks.Open("C:\BeerMovementTemplate\BeerMovementTicketTemplateV5.xlsx")
Set xlSh = xlWB.Sheets("BeerMovementTicket")

' **************************************************************
' Flush all form entries to the database
' **************************************************************
Me.Refresh

' **************************************************************
' Capture the Movement Oakshire Serial Number to Print
' **************************************************************
gblOakshireSerialNumber = Me.OakshireSerialNumber

' **************************************************************
' Populate the Template With Beer Movement Data
' **************************************************************
' ***********************************************************************
' Open the Movement Query
' ***********************************************************************
Set db = CurrentDb()
Set recIn = db.OpenRecordset("qryForPrintingTicket")

' ***********************************************************************
' Loop Through Each Record And Populate The Excel Form
' ***********************************************************************
lngLoopCount = 1
lngRowCount = 10
dblBBLsInKegs = 0
dblBBLsInOther = 0

Do
If lngLoopCount = 1 Then
    xlSh.Range("A3") = WeekdayName(Weekday(Me.MovementDate)) & ", " & Format(Me.MovementDate, "MMMM, DD, YYYY")
    xlSh.Range("C5") = recIn!OakshireSerialNumber
    xlSh.Range("B8") = recIn!FromSite
    xlSh.Range("C8") = recIn!FromAddress
    xlSh.Range("B9") = recIn!ToSite
    xlSh.Range("C9") = recIn!ToAddress
End If
lngLoopCount = lngLoopCount + 1

lngRowCount = lngRowCount + 1
If lngRowCount > 29 Then
    MsgBox ("Exceeded Maximums Rows For Movement Ticket")
    Exit Sub
End If

xlSh.Cells(lngRowCount, "A") = recIn!ItemID
xlSh.Cells(lngRowCount, "B") = recIn!Brand
xlSh.Cells(lngRowCount, "C") = recIn!PackageSize
xlSh.Cells(lngRowCount, "D") = recIn!Quantity
xlSh.Cells(lngRowCount, "F") = recIn!Weight
xlSh.Cells(lngRowCount, "G") = recIn!TotalBBLs
dblBBLsInKegs = dblBBLsInKegs + Nz(recIn!BBLSInKegs, 0)
dblBBLsInCases = dblBBLsInCases + Nz(recIn!BBLSInCases, 0)
recIn.MoveNext
Loop Until recIn.EOF

recIn.Close
Set recIn = Nothing
Set db = Nothing

' ***********************************************************************
' Finish Populating the Worksheet
' ***********************************************************************
xlSh.Range("G33") = dblBBLsInKegs
xlSh.Range("G34") = dblBBLsInCases

xlSh.PrintOut
xlApp.DisplayAlerts = False
xlWB.Close SaveChanges:=False
xlApp.DisplayAlerts = True
xlApp.Quit
Set xlApp = Nothing
End Sub

Public Function FileExists(FilePath As String) As Boolean
' *******************************************************************************************
' * THIS FUNCTION WILL TEST IF A FILE EXISTS                                              *
' *******************************************************************************************
On Error GoTo err_In_Locate
  
' ***********************************************************
' * See If A File Exists - Provide The Full Path to the File
' ***********************************************************
FileExists = (Len(Dir(FilePath)) > 0)
  
mod_ExitFunction:
  Exit Function
  
' ***************************************************
' * Error Correction Routines                       *
' ***************************************************
err_In_Locate:
  FileExists = False
  Resume mod_ExitFunction
  
End Function