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Links To Access Code Examples

Create Recordset With AddNew
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Number Subform Records
Reference Subform Objects
Parse Delimited Fields
Parameterized Queries (VBA)
Manipulating QueryDefs In VBA
FindFirst On Combined Keys
Using The Dlookup Command
Execute SQL Delete Records
Commit Form To Table
Report With No Data
Reference Form Objects
DSNLess Connections To MySQL
Print Active Form Record
Count Records in Linked Tables
Delete Empty Tables
Open Linked SQL Tables

 

Create List Of All Linked Tables With Their Record Counts

On a recent project, I had to do an "inventory" of all tables in a Microsoft SQL database which was linked to my Access application. This inventory included the table name and the number of records in each table. The code below shows how to create this list (as a table). Note that the RecordCount property doesn't work for linked tables. Below this code example is an example of a query that also counts records.

Program Code

' ***********************************************************************
' List All Tables Including Record Counts And Write To A Table
' ***********************************************************************
Public Function SelectAllLinkedCounts()

Dim db As DAO.Database
Dim recOut, rst As DAO.Recordset
Dim tbl As TableDef, fld As Field

Dim lngRecordCount As Long

DoCmd.SetWarnings False
DoCmd.OpenQuery "qryDeleteTableNamesAll", acViewNormal, acEdit
DoCmd.SetWarnings True

' ***********************************************************************
' Open the Output File For Collecting Table Statistics
' ***********************************************************************
Set db = CurrentDb()
Set recOut = db.OpenRecordset("tblTableNamesAll")

' ***********************************************************************
' Loop Through All Tables Linked
' ***********************************************************************
For Each tbl In db.TableDefs
' ***********************************************************************
' Exclude System and Temporary Tables
' ***********************************************************************
    If Left$(tbl.Name, 4) <> "MSys" And Left$(tbl.Name, 1) <> "~" Then
' ***********************************************************************
' Get The Record Count
' ***********************************************************************
        On Error Resume Next
        Set rst = CurrentDb.OpenRecordset("SELECT Count(*) AS Total FROM " & tbl.Name & ";")
' ***********************************************************************
' Log Tables With Connect Issues And Skip
' ***********************************************************************
        If Err.Number <> 0 Then
            Debug.Print tbl.Name
            Err.Clear
            GoTo ContinueTableScan
        End If

' ***********************************************************************
' Write The Table Name and the Record Count
' ***********************************************************************
        recOut.AddNew
        recOut!TableName = tbl.Name
        recOut!TableRecordCount = rst!Total
        recOut.Update

' ***********************************************************************
' Clean Up and Close All Files Used To Access Table Information
' ***********************************************************************
        rst.Close
        Set rst = Nothing
    End If
ContinueTableScan:
Next tbl

recOut.Close

Set recOut = Nothing
Set db = Nothing

End Function

Query Example Code

SELECT Count(*) AS AllRecordCount
FROM dbo_GL30000
WHERE (((dbo_GL30000.TRXDATE)>=#1/1/1994# And (dbo_GL30000.TRXDATE)<#1/1/1995#));

Query Example Query Builder