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Links To Access Code Examples

Create Recordset With AddNew
Multi-Select List Boxes
Update Field(s) In A Recordset
Import A Tab Delimited File
Export Excel FileDialog
Create Excel Within Access
Open Excel Within Access
Open Excel OBJ From Access
Import Tab Delim w/WinAPI
Initialize Global Variables
Using TempVars For Globals
Access Error Handling
Loop Through Form Controls
Insert A Calendar Control
Create A Filtered Recordset
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Bookmarks And Forms
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Passing Form Objects
Create VBA SQL Statements
Create Dynamic Queries
Display File Images On A Form
Manipulate Files via VBA
Manipulate Files via Scripting
Number Subform Records
Reference Subform Objects
Parse Delimited Fields
Parameterized Queries (VBA)
Manipulating QueryDefs In VBA
FindFirst On Combined Keys
Using The Dlookup Command
Execute SQL Delete Records
Commit Form To Table
Report With No Data
Reference Form Objects
DSNLess Connections To MySQL
Print Active Form Record
Count Records in Linked Tables
Delete Empty Tables
Open Linked SQL Tables

 

Print Active Form Record

When a print statement is issued on a FORM, all records in the Form's recordset will be printed. To only print the active record in a form requires special code to filter just the record(s) that you want to print. There are two methods to accomplish this: the Recordset and RecordsetClone properties. This page shows 3 examples of methods to accomplish this goal.

Program Code

Private Sub cmdPrintForm_Click1()
' *********************************************************************
' Print Only the Active Record In A Form
' *********************************************************************
Dim rst As DAO.Recordset
Dim lngClientContactID As Long
On Error GoTo cmdPrintClientContact_Click_Err

' *********************************************************************
' Save Primary Key of Current Record
' *********************************************************************
    lngClientContactID = Me.CCClientContactID

' *********************************************************************
' Filter To The One Record I Want To Print on the Form
' (The Current Active Record) - The Record Count on the Form
' Will Now Only Show 1 Record
' *********************************************************************
    Me.Detail.BackColor = 16777215  'White
    Me.Filter = "CCClientContactID = " & lngClientContactID
    Me.FilterOn = True

' *********************************************************************
' Print the One Filtered Form Record
' *********************************************************************
    DoCmd.SelectObject acForm, "frmClientContact", True
    DoCmd.RunCommand acCmdPrint
    DoCmd.SelectObject acForm, Screen.ActiveForm.Name, False
    
' *********************************************************************
' Turn Off the Filter And Show All Records in the Form
' The Record Count Goes Back To Normal
' However, The Position of the Record in the form changes to
' The First Record in the Dataset And Not The Record We Printed
' *********************************************************************
    Me.Detail.BackColor = 14151142  'Green
    Me.Filter = ""
    Me.FilterOn = False

' *********************************************************************
' Using The Form's Recordset, Locate The Printed Record So The
' Form Returns To Its Previous Position
' *********************************************************************
    Set rst = Me.Recordset
    rst.FindFirst "CCClientContactID = " & lngClientContactID
    If rst.NoMatch Then
        MsgBox "Record not found"
    End If

' *********************************************************************
' Note That I can't Close rst because the form will show all ????
' *********************************************************************
cmdPrintClientContact_Click_Exit:
    Exit Sub

cmdPrintClientContact_Click_Err:
    MsgBox Error$
    Resume cmdPrintClientContact_Click_Exit
End Sub



Private Sub cmdPrintForm_Click2()
' *********************************************************************
' Print Only the Active Record In A Form
' *********************************************************************
Dim rst As DAO.Recordset
Dim lngClientContactID As Long
Dim bkmBookmark As Variant

On Error GoTo cmdPrintClientContact_Click_Err

' *********************************************************************
' Using The Form's RecordsetClone, Locate The Printed Record So The
' Form Returns To Its Previous Position After The Filter is Removed
' *********************************************************************
    lngClientContactID = Me.CCClientContactID
    Set rst = Me.RecordsetClone
    rst.FindFirst "CCClientContactID = " & lngClientContactID
    If rst.NoMatch Then
        MsgBox "Record not found"
        rst.Close
        Set rst = Nothing
        Exit Sub
    End If
    bkmBookmark = rst.Bookmark
    
' *********************************************************************
' Save Primary Key of Current Record
' *********************************************************************
    lngClientContactID = Me.CCClientContactID

' *********************************************************************
' Filter To The One Record I Want To Print on the Form
' (The Current Active Record) - The Record Count on the Form
' Will Now Only Show 1 Record
' *********************************************************************
    Me.Detail.BackColor = 16777215  'White
    Me.Filter = "CCClientContactID = " & lngClientContactID
    Me.FilterOn = True

' *********************************************************************
' Print the One Filtered Form Record
' *********************************************************************
    DoCmd.SelectObject acForm, "frmClientContact", True
    DoCmd.RunCommand acCmdPrint
    DoCmd.SelectObject acForm, Screen.ActiveForm.Name, False
    
' *********************************************************************
' Turn Off the Filter And Show All Records in the Form
' The Record Count Goes Back To Normal
' However, The Position of the Record in the form changes to
' The First Record in the Dataset And Not The Record We Printed
' *********************************************************************
    Me.Detail.BackColor = 14151142  'Green
    Me.Filter = ""
    Me.FilterOn = False

' *********************************************************************
' Position the form record to its original active location
' *********************************************************************
    Me.Bookmark = bkmBookmark
    
' *********************************************************************
' Close The Recordset Clone
' *********************************************************************
    rst.Close
    Set rst = Nothing

cmdPrintClientContact_Click_Exit:
    Exit Sub

cmdPrintClientContact_Click_Err:
    MsgBox Error$
    Resume cmdPrintClientContact_Click_Exit
End Sub


Private Sub cmdPrintForm_Click3()
' *********************************************************************
' Print Only the Active Record In A Form
' *********************************************************************
Dim frm As Form
Dim rst As DAO.Recordset

On Error GoTo cmdPrintClientContact_Click_Err
    
' *********************************************************************
' Save Primary Key of Current Record
' *********************************************************************
    Set frm = Screen.ActiveForm
    lngClientContactID = Me.CCClientContactID

' *********************************************************************
' Filter To The One Record I Want To Print on the Form
' (The Current Active Record) - The Record Count on the Form
' Will Now Only Show 1 Record
' *********************************************************************
    frm.Detail.BackColor = 16777215  'White
    frm.Filter = "CCClientContactID = " & lngClientContactID
    frm.FilterOn = True
    
' *********************************************************************
' Print the One Filtered Form Record
' *********************************************************************
    DoCmd.PrintOut acSelection
    DoEvents 'Optional
' *********************************************************************
' Turn Off the Filter And Show All Records in the Form
' The Record Count Goes Back To Normal
' However, The Position of the Record in the form changes to
' The First Record in the Dataset And Not The Record We Printed
' *********************************************************************
    frm.Detail.BackColor = 14151142  'Green
    frm.Filter = ""
    frm.FilterOn = False

' *********************************************************************
' Using The Form's Recordset, Locate The Printed Record So The
' Form Returns To Its Previous Position
' *********************************************************************
    Set rst = Me.Recordset
    rst.FindFirst "CCClientContactID = " & lngClientContactID
    If rst.NoMatch Then
        MsgBox "Record not found"
    End If
' *********************************************************************
' Note That I can't Close rst because the form will show all ????
' *********************************************************************
cmdPrintClientContact_Click_Exit:
    Exit Sub

cmdPrintClientContact_Click_Err:
    MsgBox Error$
    Resume cmdPrintClientContact_Click_Exit
End Sub