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Links To Excel Code Examples

Range/Wkb/Wks Variables
Add Grand Totals Using Ranges
Using Range Offset Property
Using Range Find Method
Union Of Ranges
Parse Range Strings
Delete Duplicate Rows
Delete Rows And Columns
Worksheet Variables
TypeName And TypeOf
Loop Through Worksheets
Loop Through Open Workbooks
Form Button Magic
Command Button Magic
Add Worksheets Dynamically
Find Last Row Or Column
Copy And Paste Special
Copy To Specific Cell Types
Range Copy With Filter
Open An Excel File
Open An Excel File w/Params
Open An Excel File On Web
Save A Workbook
Clone A Workbook
Test If WEB URL Exists
Parse Using Split Command
Color Management
Convert Cell Color To RGB
Sort Methods 2003 - 2010
Sort Alpha/Numeric In ASCII
Search Using Match Function
Search Using Vlookup Function
Using Find Instead of Vlookup
Remove String Non-Printables
Auto_Open And Auto_Close
Initialize Form At Open
Edit Numerics In UserForm
Load Combo And List Boxes
Floating Sheet Combo Boxes
Advanced User Form Coding
Excel Events
Worksheet Change Events
Binary Search Of Array
Typecast Constants
Excel Error Handling
Handling Optional Parameters
Data Validation Drop Downs
Read A Text File w/Handle
Write A Text File w/Handle
Read A Text Fiile w/Script
Text File Processing Examples
Test For Exists Or Open
Splash Screen
Dynamically Load Formulas
Date Examples
Date Find Same Days
Convert Month To Number
Initialize Arrays
Load Arrays Using Evaluate
Redim An Array
Reassign Button Action
Timer Functions
Legacy Calendar Control
Excel 2010 Date Picker
Date Picker Alternative
Generate Multiple Worksheets
Read Access Data Into Excel
Send Outlook Email w/Attach
Copy AutoFilters To Sheets
Export A Text File
Get Windows User Name
VBA Format Statement
Manipulate Files via VBA
Dynamically Load Images
Loop Through Worksheet Objects
Loop Through Form Objects
Loop Through Files with DIR
Active-X Checkboxes
Add Forms Checkboxes Dynam
Paste Pictures Into Excel
Copy Pictures Sheet To Sheet
Copy Pictures Sheet To Sheet
Create Forms Buttons With VBA
Extract Filename From Path
Convert R1C1 Format to A1
Special Cells Property
Insert Cell Comments

Links To Access Code Examples

Create Recordset With AddNew
Multi-Select List Boxes
Update Field(s) In A Recordset
Import A Tab Delimited File
Export Excel FileDialog
Create Excel Within Access
Open Excel Within Access
Open Excel OBJ From Access
Format Excel From Access
Import Tab Delim w/WinAPI
Initialize Global Variables
Using TempVars For Globals
Access Error Handling
Loop Through Form Controls
Insert A Calendar Control
Create A Filtered Recordset
Populate Combo Boxes
Bookmarks And Forms
Combo Box Multiple Sources
Passing Form Objects
Create VBA SQL Statements
Create Dynamic Queries
Display File Images On A Form
Manipulate Files via VBA
Manipulate Files via Scripting
Number Subform Records
Reference Subform Objects
Parse Delimited Fields
Parameterized Queries (VBA)
Manipulating QueryDefs In VBA
FindFirst On Combined Keys
Dlookup Command
Dlookup In Form Datasheet
Execute SQL Delete Records
Commit Form To Table
Report With No Data
Reference Form Objects
DSNLess Connections To MySQL
Print Active Form Record
Count Records in Linked Tables
Delete Empty Tables
Open Linked SQL Tables

 

Open an Excel File From Within Access, Modify and Save It

Opening an existing Excel workbook from within Access can be a useful tool to create reports, update Workbooks, and enhance the user experience.

The code provided here provides two methods to open a workbook from within Microsoft Access :
(1) Use a hard-coded path to the workbook to be opened
(2) Present the user with a file open dialog box in which they can navigate to the file to be opened

Method 1 requires one Object Library to be added to the Access application:
(1) Microsoft Excel Object Library

Method 2 requires two Object Libraries to be added to the Access application:
(1) Microsoft Excel Object Library
(2) Microsoft Office Object Library

These libraries are inserted into the code from the Visual Basic Editor's menu bar: Tools, References.
Put a checkbox on the libraries to include.

Program Code

' *****************************************************************************************************
' E X A M P L E   1  -  H A R D   C O D E D   P A T H   T O   O P E N   E X C E L   W O R K B O O K
' *****************************************************************************************************
Option Compare Database
Option Explicit
Public Sub OpenExcelWorkbookFromAccess()
' ***************************************************************************
' From within Access, Open An Excel Workbook, Update the Workbook
' Contents, and then Save the Workbook
' ***************************************************************************

' ***************************************************************************
' In the VBE (Visual Basic Editor of Access), in Tools, References
' Include:
' Microsoft Excel Object Library
' ***************************************************************************
    Dim XL As Excel.Application
    Dim WB As Excel.Workbook
    Dim WKS As Excel.Worksheet

' ***************************************************************************
' Create an Excel Instance With No Workbooks Yet
' ***************************************************************************
    Set XL = New Excel.Application
  
' ***************************************************************************
' Optional:  Make it Visible
' ***************************************************************************
    XL.Visible = True

' ***************************************************************************
' Add a Workbook and Worksheets To The Excel Instance
' ***************************************************************************
    Set WB = XL.Workbooks.Open("C:\Temp\Hello Rich2.xlsm")
    
' ***************************************************************************
' Rename the first Worksheet
' ***************************************************************************
    WB.Sheets(1).Name = "NewSheetName"

' ***************************************************************************
' Initialize the Worksheet Variable
' ***************************************************************************
    Set WKS = WB.Sheets("NewSheetName")
'   WB.Activate
' ***************************************************************************
' Add data to the worksheet - Note that the Range Statement Requires
' the WKS Reference both in Front of the Range and in front of the Cells
' statements.
' ***************************************************************************
    WKS.Range(WKS.Cells(1, 1), WKS.Cells(2, 20)).Value = "NewValues"
    
' ***************************************************************************
' Save the Workbook
' ***************************************************************************
    WB.SaveAs FileName:="C:\Temp\Hello Rich3.xlsm", _
        FileFormat:=xlOpenXMLWorkbookMacroEnabled, CreateBackup:=False
        
' ***************************************************************************
' Close the Workbook
' ***************************************************************************
    WB.Close SaveChanges:=False
    XL.Quit
    Set WKS = Nothing
    Set WB = Nothing
    Set XL = Nothing
End Sub


' *****************************************************************************************************
' E X A M P L E   2  -  U S E R   D I A L O G   P A T H   T O   O P E N   E X C E L   W O R K B O O K
' *****************************************************************************************************
Option Compare Database
Option Explicit
Dim strFilePathToWorkbook As String

Public Sub OpenExcelWorkbookFromAccess()
' ***************************************************************************
' From within Access, Open An Excel Workbook, Update the Workbook
' Contents, and then Save the Workbook
' Use the File Open Dialog Box provided in the Office Object Library
' ***************************************************************************

' ***************************************************************************
' In the VBE (Visual Basic Editor of Access), in Tools, References
' Include:
' Microsoft Excel Object Library
' Microsoft Office Object Library
' ***************************************************************************
    Dim XL As Excel.Application
    Dim WB As Excel.Workbook
    Dim WKS As Excel.Worksheet

' ***************************************************************************
' Create an Excel Instance With No Workbooks Yet
' ***************************************************************************
    Set XL = New Excel.Application
  
' ***************************************************************************
' Optional:  Make it Visible
' ***************************************************************************
    XL.Visible = True

' ***************************************************************************
' Ask The User to Pick a Workbook to Open
' ***************************************************************************
Call GetWorkbookNameToOpen

If strFilePathToWorkbook = "" Then
    MsgBox ("No File Selected")
    Exit Sub
End If

' ***************************************************************************
' Add a Workbook and Worksheets To The Excel Instance
' ***************************************************************************
    Set WB = XL.Workbooks.Open(strFilePathToWorkbook)

' ***************************************************************************
' Rename the first Worksheet
' ***************************************************************************
    WB.Sheets(1).Name = "NewSheetName"

' ***************************************************************************
' Initialize the Worksheet Variable
' ***************************************************************************
    Set WKS = WB.Sheets("NewSheetName")
'   WB.Activate
' ***************************************************************************
' Add data to the worksheet - Note that the Range Statement Requires
' the WKS Reference both in Front of the Range and in front of the Cells
' statements.
' ***************************************************************************
    WKS.Range(WKS.Cells(1, 1), WKS.Cells(2, 20)).Value = "NewValues2"
    
' ***************************************************************************
' Save the Workbook
' ***************************************************************************
    WB.SaveAs FileName:="C:\Temp\Hello Rich4.xlsm", _
        FileFormat:=xlOpenXMLWorkbookMacroEnabled, CreateBackup:=False
        
' ***************************************************************************
' Close the Workbook
' ***************************************************************************
    WB.Close SaveChanges:=False
    XL.Quit
    Set WKS = Nothing
    Set WB = Nothing
    Set XL = Nothing
End Sub

Private Sub GetWorkbookNameToOpen()
Dim dlgOpenFile As FileDialog
    strFilePathToWorkbook = ""
    Set dlgOpenFile = Application.FileDialog(msoFileDialogOpen)
    With dlgOpenFile
        .AllowMultiSelect = False
        .Filters.Clear
        .Filters.Add "Excel 2007-2013 Workbook", "*.xlsm"
        .Filters.Add "Excel 2007-2013 Workbook", "*.xlsx"
        .Filters.Add "Excel 2003 Workbook", "*.xls"
        .FilterIndex = 1
        .Show
        If .SelectedItems.Count < 1 Then
            Exit Sub
        End If
        strFilePathToWorkbook = .SelectedItems(1)
    End With
End Sub